| Department | Manufacturing | Document no | MAN-020 | ||
| Prepared by: | Date: | Supersedes: | |||
| Checked by: | Date: | Date Issued: | |||
| Approved by: | Date: | Review Date: | |||
Document Owner
Operations Manager
Affected Parties
All site colleagues & pest control contractors.
Purpose
The purpose of this SOP is to describe the processes and procedures used at a site to support the Pest Control system.
Scope
This procedure applies to all Sydco personnel who manage the system and service.
No deviation is permitted without the written authority of the Quality Assurance Manager.
Definition
N/A
Related Documents
| Form-135 | Pest Sightings Report |
| QMS-035 | Deviation Report System |
| QMS-015 | Quality Documentation Management and Change Control |
EHS Statement
It is necessary to closely define the materials used, the locations where they are to be used and the manner in which they are used.
Quality Assurance and EHS departments must approve all materials and processes.
Preamble
By the very nature of their work, Pest Control Contractors need to use toxic materials to control the various forms of vermin sometimes found in our Plant. The nature of our work makes it imperative that there is no chance of contamination of our products.
It is therefore necessary to closely define the materials used, the locations where they are to be used and the manner in which they are used.
Procedure
This procedure will identify the responsibilities of Departments to contribute to the process.
1. Pest Control Services responsibilities
Pest Control service is contracted by Sydco to provide pest control. The contractor is responsible for providing the manpower and equipment needed to prevent and eradicate any pests.
1.1. The contractor advise the Facilities Manager and the Support Coordinator on arrival, and of any species identified during the visit via a written report handed over at the end of the inspection, (as covered by the Service Level Agreement) as well as review and sign the Action Pest Sighting reports, (Form-135).
1.2. Report findings back to the Support Coordinator and treat the problem accordingly, and then Action Pest Sighting Report, (Form-135) is to be completed for the Support Coordinator.
1.3. General Treatments and frequency
| Pests covered | Service frequency |
| Cockroaches | Monthly (12) services per Annum |
| Rats | Monthly (12) services per Annum |
| Mice | Monthly (12) services per Annum |
| Flies | Monthly (12) services per Annum |
2. Areas Covered: All manufacturing sites.
All stations are to be Tamper Resistant and secured. Their locations are to be numbered and recorded on a Site map.
4.1. Materials to be used: Cyputhrin (brand)
4.2. Nature of Service
A suspension of the material is applied as a restricted spray to designated areas, giving particular attention to any cracks and crevices. Spraying is to be restricted to corners, skirtings and similar junctions of different materials. General spraying is NOT permitted.
4.3. Frequency: 3 monthly
If cockroaches are not controlled by this frequency, it may be necessary to increase these services for a short time, before reverting to three‑monthly services.
Locations to be sprayed:
5.1. Materials to be used: Ficam (Bendiocarb) (brand).
5.2. Nature of Service
Applied by spray as a suspension of a wettable powder to floor only, placing particular emphasis to cracks and crevices.
Care must be exercised to avoid over-spray onto pallets and containers.
5.3. Frequency
When a need is identified, or when infestations of flea-carrying pests makes a future flea infestation possible.
5.4. Locations
Only the High and Low Warehouse areas are considered as suitable for this type of spraying. Should a need should arise in other areas, e.g. offices, this will be evaluated separately.
6.1. Materials to be used: Cyputhrin.
6.2. Nature of service
Applied by spray to all outside surfaces to a height of 2.5 metres above ground level with particular emphasis to cracks and crevices. Care must be exercised to avoid over-spray onto window glass.
6.3. Frequency: Every six (6) months.
6.4. Locations: To all outside perimeter building surfaces.
7. Facilities Manager’s Responsibilities
The Facilities Manager is to:
7.1. Be the direct contact to the pest control contractor.
7.2. Initiate Contractor / GMP training to allow for Vendor representative to have access to site by an Induction Programs
8. Support Coordinator’s Responsibilities
The Support Coordinator is to:
8.1. Initiate and circulate Pest Sighting Reports monthly. All reports/ action information must be distributed to the Quality Manager, Engineering Services Manager and to the pest control contractor.
8.2. Conduct monthly meetings with the Quality Manager to action any information that may arise from the pest control contractor. Pest sighting numbers and/or trend data is subject to Action Limits set by the Quality Department and action is to be taken accordingly if numbers are encountered above the Action Limit.
8.3. Routinely review: Date and sign Site maps and Trend Analysis data.
8.4. Raise a Change Control (SOP QMS-015), if for any reason changes are required to the level of service and or chemicals used in the Manufacturing environment.
8.5. Collate the forms, (Form-135) each month and pass on to our Pest Contractor. The Support Coordinator is to complete and file away accordingly.
8.6. Raise a Deviation Report (QMS-035) for any Quality issues or pest sightings on site, as notified into Form-135.
9. All areas Pest Sightings Report (Form-135)
All personal at Sydco are responsible for reporting all pest sightings. If a pest is sighted at manufacturing site, a Pest Sighting Report (Form-135) is to be generated and pass to the Facility Manager for further action.
| Version # | Revision History |
| MAN-020 | New |